1.      IDENTITY

    Formally “The Coventry Radio Control Stock Car Club (1976)” and following the amalgamation with “The Brandon Buggy Club” the Club shall be known as;

    Coventry Model Car Club.  (CMCC)

    2.      OBJECTIVES

      To promote Off Road Model racing, to arrange meetings in order to publicise and further the interests of the sport and to participate in events arranged for charitable purpose.

      3.      MEMBERSHIP

        Membership is open to any off road radio controlled model racer. ALL members must be registered with the governing body (BRITISH RADIO CAR ASSOCIATION) direct to gain their licence and be covered with insurance.

        There are three membership types which will be differentiated by the colour of the membership card:

        ‘White’                 Club membership card issued to paying club members. Issued annually.

        ‘Blue’                     Honorary Member card issued to those with 5 years’ committee service or those proposed, seconded and voted for at an AGM. This entitles them to Free Club Membership. Issued once.

        ‘Yellow’                 Honorary Member card issued to those with 20+ years committee service or those proposed, seconded and voted for at an AGM. This entitles them to Free club membership and free CLUB race meetings. Issued once. 

        4.      CLUB STRUCTURE

          The committee of the club shall consist of CHAIRMAN, SECRETARY, TREASURER and TWO GEMERAL COMMITTEE MEMBERS, with option for MEMBERSHIP SECRETARY, COMPETITION SECRETARY. The quorum for a committee meeting shall be a minimum of four.

          5.      MEMBERSHIP

            The membership cost for each year shall be determined at the AGM and shall be due on the 1st January each year. A part year membership will be offered with a 50% discount for memberships applied for after August 1st.

            6.      GENERAL MEETINGS

              a)      The Constitution of the club may only be changed at an Annual General Meeting or an Extraordinary General Meeting.

              b)     Any proposition to change the Constitution must be submitted to the Secretary in writing at least 14 days before the General Meeting at which it is to be considered.

              c)      Any additions to the agenda are to be submitted in writing to the Secretary at least 14 days before the meeting.

              d)     Not less than 28 days clear notice of such a meeting shall be advertised at club meetings and any other suitable locations.

              e)      At General Meetings the quorum of paid-up Members shall be 5% for an AGM and 10% for an EGM.

              f)       Paid-up members are entitled to ONE vote; proxy votes will not be accepted.

              g) Honorary members are able to vote on club business if they are active in the sport i.e. BRCA members, but not on racing rules

              7.      ANNUAL GENERAL MEETING

                a)      The Annual General Meeting shall be held between the 1st & 31st December as determined by the committee.

                b)     At least the following items shall be included on the AGM in the following order:-

                i)        Minutes of the previous AGM

                ii)      Officers Reports

                iii)    Proposals

                iv)    Election of Officers

                v)      Changes of Constitution and Club Specific Racing Rules

                vi)    Membership & Race Fees

                vii)  Appointment of Auditor

                viii) Health & Safety

                ix)    Any Other Business

                8.      EXTRAORDINARY GENERAL MEETINGS

                  An Extraordinary General Meeting shall be called by the Committee at its own request or at the request of 15 or more members with a signed request.

                  9.      FINANCE

                    a)      All monies and items received by the Club shall remain the property of the Club. If the Club is dissolved any funds shall be distributed to a charity or charities of the Committee’s choice.

                    b)      The financial year shall run from the 1st December- to the 30th November

                    c)      A balance sheet showing income and expenditure for the preceding financial year shall be presented at the AGM. A copy of this balance sheet, duly certified by the Auditor, shall be available to all Members at the AGM.

                    d)     A Bank or Building Society Account shall be maintained in the name of the Club.

                    e)      The Committee is empowered to make banking arrangements within the limits of the Club.

                    f)       All withdrawals of monies from the Bank account shall be approved/signed by 2 of the 3 committee members empowered by the Committee. The committee members normally empowered to sign cheques and orders shall be the CHAIRMAN, TREASURER and one other (chosen by the committee).

                    g) Money from the PayPal account can only be transferred by either the Chairman or the Treasurer. The PayPal password should only be known by the CHAIRMAN, TREASURER and one other (chosen by the committee).

                    There will be a bank account linked directly to the PayPal account for day to day operation of the accounts, with controlled levels of available cash. A secondary main bank account will be used to feed funds in and out of the operational account. Access to control flow of money between the operational and main account will only be available to the CHAIRMAN, TREASURER and one other (chosen by the committee).

                    10.  RACING RULES

                      All events and competitions organized by Coventry Model Car Club shall be run in accordance within the rules of Coventry Model Car Club or the B.R.C.A rules. (See BRCA website).

                      RACING RULES

                      1. All litter to be removed and the facilities left in good order at the end of each meeting.
                      2. No Nitro engines to be permitted.
                      3. The racing of RC Vehicles around the car park area is prohibited and culprits may be disqualified from the meeting or banned from the club.
                      4. Any Ungentlemanly conduct (including the use of bad language) could result in the culprit being banned from the meeting and in extreme cases be banned from the club and the BRCA notified (race with respect)
                      5. Booking in on solid or split crystal frequencies 27mhz or 40mhz is permitted, each driver should have a minimum of 3 sets, or otherwise agreed by race control. 2.4GHz is preferred.
                      6. Separate heats and finals will be held for each class where suitable. The aim will be to have at least 6 cars where possible.
                      7. There will be of 3 rounds of 5-minute heats and 1 round of 5 minute finals where possible. This maybe shortened or extended depending on time.
                      8. All drivers must drive from the rostrum.
                      9. When required by race control, all cars shall be clearly marked with at least 1 number that has been allocated to the driver, the number should be visible to race control.
                      10. It is recommended that everyone has their own Personal Transponder, drivers using personal transponders are responsible for their operation not the club.  The club has a small number of handout Transponders which can be loaned out on a first come first served basis. It is the responsibility of the driver to return any handout Transponders.
                      11. All drivers to marshal the race following their own race unless notified by race control. Each marshal shall stay at their marshal point until relieved by the next marshal or told by race control to stand down. Deputy marshals should hold a BRCA licence. All marshals must wear the Hi Vis vests provided by themselves. Any driver found not marshalling could receive a penalty – stop go, 7 laps deduction or loss of FTD.
                      12. For all drivers using 27mhz or 40mhz, transmitters to be switched off in the pits area. Testing of cars during a meeting with permission from race control only.
                      13. The driving of a car round the track in the wrong direction including warm up and cool down laps is prohibited, Penalty could be a stop go, -7 laps deduction or loss of FTD.
                      14. All cars in the finals are to be driven by the driver in at least 1 race during qualifying on the day, subject to informing Race Director.
                      15. All cars must have Bodies and gear covers on exposed gears always fitted during a race, any cars with a loose body and gear cover must be returned to the pits for repair before continuing.
                      16. In the event a meeting is abandoned, points will be awarded by qualifying position at the end of the rounds run (minimum of 2 rounds). If only 2 rounds of qualifying have been completed, then both rounds will be used to calculate the overall position. If more than 2 rounds have been completed, then qualifying will be calculated on best 2 rounds. Only completed rounds to be used for calculating overall position.
                      17. Race Director Decision is Final..